President & CEO
Lainie Bennett is President and CEO of Millennium Personnel Corp., an independently owned and operated boutique administrative employment agency.
At some point in your administrative career, you will need to leave an office job. It may be because you are going back to become a college grad or need to tend to matters at home. It may also be that you are unhappy and have found a better career opportunity.No matter what the reason, it is important to burn no bridges. You may need to interact with the hiring manager again at some point. Therefore, you must write and submit a well-thought-out resignation letter.
The resignation letter should be polite. Even if you are leaving because you are unhappy, there is no reason to be hostile in the letter. You should refrain from rude comments about the workplace or any employees within.
Additionally, the letter should be addressed to your direct office supervisor, even if you did not get along with him or her. It is not acceptable to address the letter to the CEO, unless you report directly to him or her.
You should also be specific. Give a precise date of when you will be leaving your position. Do not be vague by stating that you are leaving soon. That is not helpful to any of your mangers. Also, the Bookkeeper or HR Manager will need to know when to take you off the payroll, so an exact date is helpful.
Another thing you can mention is that you are willing to help train a replacement employee for the remainder of your time with the firm. It is a good thing to pass along your notes to the replacement, as well as any company passwords you might have. It is important that you not pass along any negative feelings for the company to this new employee. Allow the person to make his or her own assessment.
People are often confused about whether or not they should mention why they are leaving the company. The answer is yes, but say it briefly and politely. Maybe you want to say that the job just wasn’t the right fit for you. Or, you may want to say that you now see your career moving in another direction. Whatever your reason, you should mention it in your resignation letter and, again, always on a positive note.
You should also remember to thank the manager for the opportunity to be an integral part of the company and its team. It’s always good to list the things you’ve learned from your manager and how those things have made you a stronger employee. Make sure to stress your appreciation for these acquired talents.
Your resignation letter should be no more than one page. It should convey the clear message that you are set to leave and give the exact date. It should also express your willingness to help train an office replacement or finish up any current administrative projects.
If you need help writing a resignation letter or any career documents, such as professional resumes or cover letters, please contact us at 212-244-2777. You can also email us at firstname.lastname@example.org